How to run an email supersearch and how it can save you time and energy

Have you ever found yourself needing to look up some information or find an attachment in an old email only to realize you have no idea where to look?

super search

Sure, you can waste a ton of time sifting through emails hoping to find what you’re looking for, but there’s a much more efficient way to do it: run a super search.

Supersearch is a feature offered by some email programs (such as Spike) that can save you a ton of time and energy when looking through your inbox, sent messages, or other folders in your email.

How to run Super Search in email in three easy steps

  1. Try to remember everything you can about the email you are looking for

The first step to running super email searching is about remembering the email you’re looking for and trying to remember bits of information that might help you find it.

Here are some examples:

  • Names of senders/recipients
  • Words or phrases from the email subject and/or body
  • Tags you could use to tag emails
  • Attachment file names

A true supersearch only requires one or two pieces of information, but the more you remember, the better.

  1. Search using the information you remember

Go to your email program’s search bar and type the person’s name, a keyword from the subject or body of the email, a tag, or a file name.

For example, if you’re looking for an email with last quarter’s sales report with a subject line like “Q3 Sales Report,” try typing Q3 in the search bar.

Often a single keyword is enough to get you the email you want, or at least eliminate a lot of emails that aren’t what you’re looking for.

Take a look at what pops up after your initial search and preview any emails or attachments that look like what you’re looking for before you open them.

  1. Apply additional filters to narrow your search

If you don’t find the email you want right away, try adding additional filters to narrow it down even more.

For example, you can add more keywords, names, or tags to get specific and exclude more emails that aren’t what you’re looking for.

As long as your email has a really advanced search function, you can find almost anything you’re looking for in your email by stringing a few filters together!

How much time can supersearch really save?

According to a survey conducted by Adobe among more than 1,000 American workers, the average employee spends more than five hours a day reviewing their email (including both work and personal).

Much of this time may be spent reading and replying to new emails and sifting through junk or low-priority emails, but a lot of time is also known to be spent searching for old emails.

Less than half of people surveyed by Adobe said they were able to clean out their inboxes on any given day, suggesting that the time you could save searching through your email with SuperSearch could be put to better use.

If you can quickly find old information or an attachment that was sent a while ago, you have more time for more important email-related tasks, such as answering urgent questions from your team or adding information from emails to tasks and to-do lists .

In short, if you can find anything in your inbox almost instantly with SuperSearch, you’ll get more done in less time, ultimately helping you and your team achieve your business and personal goals.

Looking for a new email program with super search?

While most email platforms have some type of built-in search function, not all of them are advanced enough to find what you need.

If you’re having trouble with your existing email search, we recommend trying Spike, the world’s first conversational email app with built-in SuperSearch, which lets you find anything in all your email conversations and more.

Spike’s SuperSearch feature lets you search email conversations, notes, and chats using names, keywords, tags, and more, making it easy and fast to find old information and attachments.

In addition to SuperSearch, Spike has a full suite of other collaboration and communication features integrated into the app, making it one of the best all-in-one email and team management software available on the market.

In conclusion

In addition to the fact that employees spend up to five hours or more working on emails each day, they spend about two and a half hours searching for information.

Therefore, having an email program with fully integrated advanced search features and knowing how to use it is one of the best ways to reduce the overall amount of time spent on emails and searching for information.

This way, you and your team will have more time to work together on projects and achieve all of your goals.